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It’s important for users to choose the reason code that most accurately reflects the situation associated with a quantity revision. Here is a brief overview of the codes and how they might impact demand.
Stock Out - There is no product available for requisitions.
Low Stock - There is limited product is available (not enough to meet the full requisition quantity).
Package Size Contains Different Quantity - This quantity was adjusted in order to issue a full pack (for example to 1000 vs. 1001)
Approved Change - Any other change made based on the judgment of the requisition approver or pharmacist. Do not use this if the revision is due to stock out or low stock, because “approved change” indicates that the new, revised value should be taken as the demand.
Earlier Expiration Date - Editing in order to consume a product or lot that is set to expire earlier.
Supplied By Government - Product does not need to be provided as it will be supplied elsewhere.
Could Not Locate - There is an inventory issue where product could not be physically located and therefore could not be included on the stock movement.
Request Error - Used when the request was made in error, such as an incorrect quantity or item that should is not part of the formulary for a site.
Not Needed Based on Consumption - The requisition approver has determined that the reported consumption by the requesting facility does not justify the size of the request, and they are revising the qty downwards.
Backorder - Can be used to indicate a stock out or low stock situation caused by the backorder of a product. Functionally the same as stock out or low stock, but with more specific information provided.
Full Substitution
Instead of revising the quantity, it’s also possible to substitute an item for another, similar item. If a substitute is available, the substitution button for the line will have a green “Yes” button. For more information on how to link substitutions so that they appear on this screen, see the substitutions guide.
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